City Budget Process

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Biennial Budget & Program Areas

In 2016 the City adopted the first biennial budget for 2017-2018. This was also the first time the budget was organized into 10 program areas and 38 sub-programs. The intent of these changes was to reduce staff time dedicated to the budget on an annual basis, to make it easier for the public to understand where the City invests their taxes and fees to provide services and for City Council to evaluate how efficiently and effectively the City uses those resources to achieve the objectives of each sub-program. To review the 10 programs and 38 sub-programs along with the goals and objectives of each, click here.

Below are two graphs that illustrate the City's sources of funds and anticipated uses in 2018:

 2018 Sources Graph

2018 City Uses Graph

Please note that the uses of funds exceeds sources of funds due to spending of the bond proceeds for the Recreation Facilities Expansion.

Key Performance Indicators

To measure the City's progress in achieving the goals and objectives of the programs and sub-programs, the City uses Key Performance Indicators (KPIs). There are 38 KPIs that reflect what is intended to be achieved through sub-program activities. They include workload measures that show the quantity or volume or products, services or efforts involved, as well as efficiency measures that demonstrate the resources used to accomplish an outcome, level of productivity or cost per unit. Lastly, the KPIs include effectiveness measures that indicate how well a program is accomplishing the goals and objectives of the program and sub-program. They often measure the results, accomplishments or quality of the products or services provided by the City. To view the KPIs for 2018, click here.

Budget Process

Beginning in 2018, the City established an annual budget process that allows for discussion by City Council throughout the year about a variety of topics related to the budget. The tentative calendar for 2018 is as follows:

  • March 20th - Evaluate City's programs, goals and key performance indicators
  • April 17th - Review capital and operational budget requests by Boards and Commissions
  • May 15th - Evaluate City's financial policies and cost recovery/fee structure for recreation/golf
  • June 12th - Review 5-Year Staffing Plan 
  • July 12th - Budget retreat to review capital improvement requests, revenue trends, projections and assumptions, expenditure targets and focus areas based on updated key performance indicator data
  • September 4th - Recommended biennial budget for 2019-2020 presented and public hearing set
  • September 11th - Special meeting to review recommended budget
  • September 18th - Regular meeting to review recommended budget
  • October 2nd - Public hearing to review recommended budget
  • October 16th - Regular meeting to review recommended budget (last review before adoption)
  • November 5th - Adopt budget, appropriate funds and set mill levy

*Dates are subject to change based on City Council's schedule

The public is encouraged to attend these meetings and provide feedback throughout the budget process. You can review budgets from previous years by clicking here. You can view the agenda and packet for upcoming meetings by clicking here.