2017 City Council Goals & Work Plan

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The City Council identified 2017 goals for each of the City's programs and subprograms. In addition, the Council adopted a 2017 work plan with the following 47 items to be addressed this year:

City Council 2017 Work Plan

Click on the item for a longer description.


 
Time Allotment (Regular Meeting, Study Session and/or Committee)
Quarter

Program/Issue
RM
SS
CMTE
1
2
3
4

Transportation

1
Paving - repair/reconstruction. Maintain as #1 priority
0
0

x
x


2
TOD Station last mile issue
0
2



x

3
South Boulder Road connectivity study
0
1


x
x

4
New CTC Street connection and transit service
1
0


x


  Utilities
             
5
Undergrounding power lines fund discussion/priorities
1
1
x
x



6
Solid waste: policy on HOAs; multifamily/commercial requirements; outreach level
2
1
x

x


7
Annual utility rate setting
0
0
x
x
x


8
Tap fee ordinance revisions - clarifying language
0
0
x

x



Public Safety and Justice







9
Police Department Master Plan and compensation/benefits issues
1
2


x


10
Noise Ordinance Update
1
0

x




Parks







11
2
1

x




Open Space and Trails 







12
Open Space Zoning
1
0

x
x
x
x
13
Maintenance and management of walkways policy
1
1
x


x
x
14
Sources and uses of open space and parks funding
1
1


x
x

15
Open space acquisition plan
1
1


x
x


Recreation







16
Rec Center expansion design and construction related issues
3
0

x
x


17
Golf Course strategic plan
1
0

x



18
Golf course financials/operations results 
0
0
x
x
x
x
x
19
Consider a Recreation Board to include golf course responsibilities/eliminate GCAB
1
1



x


Cultural Services







20
Museum campus/capital plan further analysis and implementation
1
1


x
x

21
Historic preservation tax extension ballot measure (Community Design Program Issue Too)
1
0

x
x


22
Public Art Policy (Implementing Cultural Arts Master Plan)
1
1
x


x

 
Community Design







23
McCaslin Small Area Plan
4
0

x



24
Coordination w County/partners on affordable housing (as part of BC Consortium efforts)
1
0
x
x
x


25
Implement new impact fees
2
0
x
x



26
Fiscal model overview
0
1
x

x


27
McCaslin Design Guidelines (and South Boulder Road Design Guidelines in 2018)
3
2



x
x
28
Creation of a Mobile Home Zone District
1
0


x


29
Review marijuana grow, testing, manufacturing restrictions, and tax structure
1
2




x
30
City sign code update
2
2



x

31
Update Old Town subdivision requirements (BOA variances associated w/reviews)
2
0


x


32 Wireless Code and cell tower regulations update- Improvement of service throughout city
3
1



x


Economic Prosperity 
3
1



x

33
McCaslin Urban Renewal Area/redevelopment 
8
0

x
x
x
x
34
Downtown Parking system and structure study
1
0
x
x
x


35
Downtown parking fee in lieu
2
1
x

x
x

36 Business Development Policy/Master Plan
0
1
x



x

Administration and Support Services 
0
1
x



x
37
SB152 override (broadband/telecommunications) ballot measure
1
0


x


38
Open government training on specific issues
0
2



x

39
Enterprise Funds reporting
0
0
x

x
x
x
40
2018 budget (update of plan developed and approved in 2016)
3
3



x

41
Livable wage discussion
0
2

x



42
Sustainability Plan actions (exact items yet to be determined)
2
2
x

x
x
x
43
Louisville Municipal Code Title 2 review and update
2
0
x


x

44
Salary survey for City Council and Mayor positions/possible readjustments for 2018
1
1

x



45
Board and Commission applicant interview/appointment process and term limits
2
0


x


46
Set meeting rules and training for City Council and Boards and Commissions
1
2



x

47
Promoting strategic planning, teamwork, collaboration, innovation and effectiveness
0
2

x
x
x
x

Total Time Committed
62
38






Total Time Available (RM=2x3x12, SS=2x2x12)
72
48






Time Remaining For Contingencies
10
10





 

Description of Items

Transportation Program

1

Paving – repair/reconstruction. Maintain as #1 Priority

Council agreed the City’s street network should have an average Pavement Condition Index (PCI) of at least 75, with no street lower than a PCI of 35, that staff has discretion to determine which streets to resurface each year in discussion with the City Council, and the budget for streets should include an inflation factor to ensure there is sufficient funding in future years. Based on an independent consultant’s report (IMS), and including concrete replacement and contingency, the City should budget $3.5 million annually over the next five years to achieve an average PCI rating of 75 and reduce the backlog to 3.3% or less.  The City’s 2017-2021 Capital Infrastructure Plan (CIP) and operating budget for paving includes $3.6 million to $4.1 million annually for each year through 2021.

2

TOD Station last mile issue

Council asked staff to research and presents analysis and options to improve Transit Oriented development (TOD ) First and Last Mile opportunities for improving connectivity to and from McCaslin Station.

3

South Boulder Road Connectivity Study

Staff will review the results of the Council approved study of underpass and other connectivity options, including underpasses at Main Street and Via Appia/Cottonwood Park, which are recommended for consideration by the South Boulder Road Small Area Plan. 

4

New CTC connection and transit service

Council asked for an update on CTC Metro District conversations, timelines, funding sources and other issues related to design and construction of a connection from 96th St to S. Arthur Ave. in CTC to promote access and transit.

 

Utilities Program

5

Undergrounding powerlines fund discussion/priorities

The City’s franchise agreement with Xcel requires Xcel to budget/allocate 1% of the preceding year’s electric gross revenues for undergrounding existing overhead facilities. Currently about $2.3M is available, and that amount increases by about $260K each year.  Staff will present segment options, costs, and other info and ask for Council direction on priorities.

6

Solid Waste, Contract, HOAs, Commercial

Discussion on high level aspects of next Single Hauler Waste RFP and whether to implement new regulations for currently non-participating HOAs, Commercial, and Multifamily Recycling/Compost.

7

Utility Rate Setting

Set Water, Wastewater, and Stormwater Rates for 2017-2018 based on Utility Committee review and recommendation.

8

Tap Fee Clarification for Old Town

Based on Utility Committee discussion and direction, staff will present for full Council consideration proposed Ordinance changes to clarify tap fee provisions applicable to historical lots in Old Town.

 

Public Safety and Justice Program

9

PD Master Plan/Comp and Benefits

Based on Council direction in 2016 on the draft plan, staff will present the final Master Plan, which will include proposed Compensation and Benefits and Total Compensation (including pension benefits) comparison with comparable cities to maintain effective retention and recruitment.

10

Noise Ordinance

In 2016 Council asked for new noise rules based on decibel level and zoning.

 

Parks Program

11

Integrated Weed Management Plan (IWMP)

Council asked the PPLAB and OSAB to review the 2009 adopted IWMP and make recommendations on updates or revisions. 

 

Open Space and Trails Program

12

Open Space Zoning

The City Charter requires Council to determine whether vacant land owned by the City shall be designated and zoned as open space. To further progress on satisfying this requirement, this year staff is working to complete annexation and title research on Coyote Run Open Space. Coyote Run contains 7 contributing developments and ten separate parcels, and as a result involves significant research.  Additionally, staff will also ask Council to consider zoning amendments for the Davidson Mesa and Damyanovich open space properties. These two properties have been zoned open space, but due to the U.S. 36 improvements, and CDOT’s threat of condemnation, the City was required to transfer ownership of small portions of both properties to CDOT. Those small portions must be rezoned to reflect the CDOT ownership and use as ROW.

13

Walkway Maintenance & Management

Staff is compiling information (legal ownership, dedication provisions, current conditions, maintenance requirements) on the numerous walkways located throughout the City.  To resolve issues associated with access to and maintenance of public walkways, staff will ask Council to consider options and recommendations concerning public access and maintenance responsibility.

14

Sources and uses of Open Space Funding

Council asked for discussion/direction on allocation of Open Space & Parks Fund (OSPF) and Open Space and Parks levels of service. Current levels of on-going service for Open Space and Parks exceed OSPF revenues and will require continuing General Fund transfers, or new funding, to maintain current levels of service, not including acquisitions and capital projects. 

15

OSAB – Acquisition List/Criteria/Plan

Council asked for review and OSAB recommendations on acquisition priorities, criteria for ranking, and strategies for communicating with land owners. 

 

Recreation Program

16

Recreation and Senior Center Expansion and Memory Square Pool Improvements

With the passage of a $28.6M bond election, staff is working with the design team on improvements and expansion of the Recreation and Senior Center and Memory Square Swimming Pool. On January 26 we had two open houses, and plan additional open houses and updates tentatively scheduled for March, May and July. On March 21, the design team will give Council an update and request consideration of an award of a preconstruction services contract for the expansion and improvement program. In August, the design team anticipates asking for Council consideration of an award of contract and notice to proceed for construction services.

17

Golf Strategic Plan

Council asked that a sub-committee of the former GCAB working on a CCGC Strategic Plan share their recommendations with Council

18

Golf Course financials/operations results

Ongoing monitoring of the Golf Course operating results and ability to operate as n Enterprise Fund.

19

Consideration of Recreation Board Role/Duties

Council asked for discussion/direction on whether to create a new Advisory Board and/or combine existing Golf and Parks Boards.

 

Cultural Services Program

20

Museum Campus/capital plan further analysis and implementation

Council requested consideration of the results of the campus planning project. Staff will discuss results of the community survey regarding support for Visitors’ Center/Historical Museum expansion, and action plan for the project.

21

Historic Preservation Tax Extension ballot measure

Unless voters approve an extension, the City’s Historic Preservation Tax will expire on December 31, 2018. Council has asked staff to prepare for Council consideration a measure asking voters to extend the tax.  This will involve discussion/direction on 5/2 to consider recommendations from the Historic Preservation Commission, then 1st and 2nd reading of a proposed Ordinance on June 6th and July 5th respectively.

22

Public Art Policy

Based on Council’s discussion of the Cultural Arts Master Plan, staff will present a proposed public art policy to address acquisition, display, deaccession, maintenance, preservation, right-of-way, and related issues for public art. The draft policy will be based on best practices intended to allow/encourage public art placement.

 

Community Design Program

23

McCaslin Small Area Plan

McCaslin Small Area Plan - Final approval of the Small Area Plan.  Four hours of regular meeting time allocated over two meetings for Council consideration.

24

Boulder County Affordable Housing Coordination

Update on Consortium of Cities activities on this topic and review Boulder County Regional Affordable Housing Plan

25

Implement new Impact Fees

Review of Impact Fee Liaison Committee recommendations for updated fees, report and Ordinance. 1 hour 1st reading and discussion, 1 hour 2nd reading and action.  May require a brief study session discussion 2/25?

26

Fiscal Model overview

Council asked for review of the fiscal model. Staff and the consultant will discuss the methodology, variables, assumptions, applications and recent results of the City’s marginal and average cost fiscal models.

27

McCaslin Boulevard Design Guidelines

The McCaslin Small Area Plan calls for creating new design guidelines, including residential transition standards such as new height limits.

28

Creation of a Mobile Home Zone District

Council asked for review/consideration of Mobile Home Park Zoning regulations that would help preserve current use.

29

Review Marijuana Grow, Testing, Manufacturing, and Zoning/Locations, and tax structure

Council asked to schedule discussion on whether to consider changing the City’s marijuana rules to allow for uses other than retail sales, and consider if the City wants to change the zoning rules for retail sales.

30

Sign Code Update

Staff will present proposed sign codes amendments needed to satisfy a recent Supreme Court ruling, as well as changes to update design requirements and processes to address current community and business interests.

31

Update Old Town Subdivision Requirements (BOA variances associated with reviews)

Council asked to consider changes to process for hearing variances associated with subdivision requests involving large lots. 

32

Wireless Code Update

Staff requests Council consideration of zoning code amendments to comply with recent FCC rules, as well as changes that will facilitate implementation of new technology to improve wireless communications service in the City.

 

Economic Prosperity Program

33

McCaslin Boulevard Urban Renewal

Based on the results of negotiations with Centennial Valley concerning a redevelopment agreement regarding the 550 South McCaslin Urban Renewal Area, staff will ask Council to discuss and provide direction.

34

Downtown Parking System and Structure RFP

Staff wants Council review/approval of the LRC’s Request For Proposals (RFP) for a parking consultant to evaluate the downtown parking system and feasibility of a structure. The scope of work will cover inventory and utilization of spaces; feasibility of a structure and/or other options for adding spaces, structure orientation and size options; residential parking zones/permits; effective enforcement; managing all aspects of the system and funding options, including implementing paid parking. Once study results are available, staff wants Council to review recommendations and provide direction.

35

Downtown Parking Fee-in-Lieu

Council asked for information and options for modifying the parking improvement fee in the downtown area.

36

Business Development Policy /Master Plan

Council requested consideration of revisions to the Business Assistance Program to provide for, among other things, adjustments of incentives depending on vacancy rates and/or other factors affecting commercial, retail, and industrial properties.

 

 

 

Administration and Support Services Program

37

SB152 Ballot Language

Current Colorado (known as SB 152) prohibits local government from implementing municipal broadband networks without first securing voter approval. SB 42 was introduced during the current Legislative session to eliminate this requirement. If SB 42 is not enacted, Council has asked staff to prepare for Council consideration a ballot measure requesting voter approval for Louisville to implement a municipal broadband network.

38

Open Government Training on Quasi-Judicial Procedure and Other Topics

The City Attorney will provide training on rules relating to quasi-judicial hearings and procedure, recusal process, and other topics

39

Enterprise Funds reporting

Finance and Utility Committee review of Enterprise Fund results

40

2018 Budget

The City Charter requires an annual budget. To comply with the City Charter and still implement a biennial budget, staff has prepared a two-year (2017-2018) budget for Council consideration this year with the understanding that Council would formally adopt only the 2017 budget. Then next year (2017), Council will review the 2018 proposed budget included in this package, consider updated revenue estimates and expenditure projections, as well as any new proposals, and then provide staff direction on what changes Council wants to see in the 2018 proposal before formally adopting it as the 2018 Budget.

41

Livable Wage Discussion

Several metro cities and at least one county have adopted a “livable” wage standard based on the minimum income necessary for an employee to meet basic needs including housing, clothing, food, etc.  Staff will review what other cities and counties are doing on this issue and ask for Council direction.

42

Sustainability Plan actions

Council adopted the Sustainability Action Plan on 11/15/2016 understanding Council would need to approve specific implementation strategies for target areas in follow-up plans. Staff will review options and recommendations and ask for Council direction.

43

LMC Title 2 review and update

Council requested staff prepare an ordinance proposing amendments to Title 2 of the LMC (Administration and Personnel) to remove outdated information (such as provisions pertaining to an elected city clerk and treasurer) and clarify current rules.

44

Salary survey for City Council and Mayor positions

Council asked for comparison of their monthly salary and benefits to comparable cities to determine if adjustments should be made

45

Board and Commission applicant interview/appointment process and term limits

Council asked to review options/possible updates to the board and commission application and appointment process, including reconsideration of term limits.

46

Set meeting rules and training for City Council and Boards and Commissions

Council requested consideration of Rules of Procedure for the City Council meeting process, as required by City Charter Sec 4-1.a and  4-10.b.

47

Promoting strategic planning, teamwork, collaboration, innovation and effectiveness

The City is a complex multi-million dollar organization that must balance numerous competing demands for service, identify the highest priorities, and execute decisions in an inclusive, responsive, transparent, friendly, fiscally responsible, effective and efficient manner. That’s a tall order!  Most businesses of similar size to the City and many municipalities engage in regular strategic planning and team building efforts to assist them in developing and implementing their action plans. Staff will work with Council to refine the scope and schedule for this work.

 

Related and/or Other Items for Consideration

 

Fence License for Hutchinson Corner Park

Request by Hutchinson Corner HOA for License to Construct Fence in ROW.  Construction error resulted in issues with installation of gates on porch landing. HOA requests license agreement to move fence several feet into City ROW.

 

Recreation Center Bonds

Ordinance authorizing $28.6 million in G.O. Bonds for Rec Center Improvements

 

OSAB Priorities for Boulder County Open Space Funding Consideration

Annually, Boulder County invites local municipalities to prioritize and submit a list of top priorities for Open Space acquisition in partnership with Boulder County Parks & Open Space. Approve or amend OSAB recommendation.

 

Body Camera Contract

PD is implementing Body-Cams in 2017 and anticipates a 3-5 year contract for the purchase and maintenance of equipment as well as data storage.   

 

Wayfinding Design Approval

Staff wants Council approval of final Wayfinding sign design (funded in 2016 budget) and Phase I (gateway & directional signs) implementation.

 

501c3 Policy for Affiliated Non-Profit Boards

The Council’s Legal Committee is reviewing various options for addressing liability, use of City facilities and staff time, and other aspects of how non-profit boards that work collaboratively with the City’s Advisory Boards and Commissions. Once the Legal Committee has completed its review and has recommendations, we will bring those to the full Council for consideration. 

 

Board/Commission Interview Time

Pending the outcome of Council’s Board and Commission Appointment process and term limits discussion and direction in May and July, staff will coordinate the desired process.

 

Study Sessions with any of the Boards/Commissions

In past years, Council has met in study session with each of the non-quasi judicial Advisory Boards and Commissions. Council members have questioned whether that is needed this year and staff would appreciate discussion/direction on this matter.  

 

PUDs/Development Projects yet to be submitted

Once the applicant has satisfied all submittal requirements and the proposal has been reviewed by the Planning Commission, where that is appropriate, staff will forward these to Council for consideration.

 

Consent Items

Each year staff processes numerous small/non-controversial issues by putting them on Council’s consent agenda for consideration. For various reasons, Council sometimes removes these items from the consent agenda and discusses them during the regular meeting.

 

Unanticipated issues

Each year, numerous issues arise that could not have been reasonably foreseen that warrant Council consideration.