Room Rentals

Rent rooms at the facility for meetings, celebrations, classes, and community events.

Reserve a Room

Payment is due when you reserve your room. Your rental time must include setup and cleanup. Before you reserve, please review the room capacity, rates, cancellation rules, and cleanup requirements. Rentals must be completed with Pam Lemon in person, over the phone at (303) 335-4907 or email.

Email Pam Lemon

Event room decorated with colorful balloons and patterned tablecloths.

Room Capacity

Room capacity depends on the room size and event setup.

Rental Space	Banquet-Style	Audience-Style
Small rooms	Up to 25 people	Up to 25 people
Large rooms	Up to 75 people	Up to 100 people
Both large rooms combined	Up to 150 people	Up to 200 people

Banquet Style includes tables and chairs
Audience Style only includes chairs
AV, Podium, and Microphone available by request

Rental Rates and Payments

Payment is due when you reserve the room. There are no exceptions.

You may pay by:

Check, payable to City of Louisville
Credit card
Cash

Your rental time includes setup and cleanup. You will be charged for extra time if your event goes past the time you reserved.

Rental Space	Resident Rate	Non-Resident Rate
Large Rooms: Brooks or Crown	$65	$82
Small Rooms: Hecla, Imperial, or Ajax	$46	$60
Kitchen	$30	$38
Grand or Summit pool area	$60	$76

Please Note: There is a $10 fee for canceling or rescheduling a rental. Cancellations made less than 14 days before the event will lose the full rental fee.

Rental Policies

Setup and Cleanup

The person or group renting the space must set up and clean up the room.

Setup and cleanup time are included in your rental time.

Before you leave, please:

Put away all tables and chairs you used
Return tables and chairs to the closet as shown in the pictures on the closet door
Wipe all tables clean
Clean any floor spills
Put trash in the correct trash containers
Remove decorations
Take all personal items with you

For events with a large amount of trash, please bring your own trash bags. Tie the bags securely and leave them next to the trash containers.

Alcohol, Cleaning, and Damage Charges

You must provide a credit card number at the time of reservation for:

Events with more than 100 people
Any rental that serves alcohol

Alcohol rentals have a 4-hour maximum limit.

If there are any damages or if the rented area is not cleaned up, the credit card provided will be charged:

Event Type	Cleaning or Damage Charge
Events with more than 100 people	$100
Rentals that serve alcohol	$100
Events with fewer than 100 people and no alcohol	$50

Tables and Chairs

Tables and chairs are included at no extra cost.

Available items include:

12 round tables, plus 6 tables that stay set up in the Brooks Room
28 rectangular tables
9 square tables
180 chairs

Table sizes:

Table Type	Size
Round table	60 inches
Rectangular table	30 inches by 72 inches
Square table	37 inches

Food and Drinks

Food is allowed in rental rooms.

Food and drinks are not allowed in the gym. Water is allowed in the gym.

Reserve a Room

Room Capacity

Rental Rates and Payments

Rental Policies

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